The UIA seeks a Colleague to Manage Business and Fiscal Operations

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The University Innovation Alliance (UIA) is the leading consortium of large public research universities working together to improve outcomes for all students across the socioeconomic spectrum, particularly low-income students, first-generation students, and students of color. The UIA is designed, organized, and led by our member institutions’ presidents and chancellors. Together, we draw from every region in the country and span the spectrum of U.S. public research universities, from emergent institutions to land grant universities and state flagships.

Since its launch in 2014, the UIA has transformed a theoretical concept for collaboration into a nationally recognized community of practice that is driving both institutional transformation and improved student outcomes. Our work is based on the simple proposition that when universities share ideas, experiences, and challenges, and work together, they can accelerate innovations that help students graduate with a college degree.

About the Position

The Assistant Director, Operations develops, manages and controls the business operations functions in a university work unit. These functions include budgeting, accounting, staff supervision, strategic planning, inventory control, internal procedures and other functions designated by unit administrator.

Unique to the Role within the UIA: The Assistant Director, Operations for the UIA will provide primary fiscal oversight and serve as a conduit between the Alliance and Arizona State University. The incumbent will coordinate the development of collaborative agreements and memoranda of understanding between ASU on behalf of the UIA and member institutions. 

This position is located at Arizona State University in Tempe, AZ.

Essential Duties include: 

  • Establishes controls for approval of various actions within functional responsibility, such as personnel actions and expenditures.
  • Supervises work of subordinate personnel, which includes hiring, termination, discipline, performance evaluation, work planning, etc.
  • Prepares and/or coordinates the preparation of major operational and special budgets; prepares budget projection and analyses.
  • Prepares financial and administrative reports; analyzes and interprets statistical, financial and management planning data for decision-making and strategic planning.
  • Manages and controls personal services budget, expenditures and revenues; reviews and authorizes purchase of supplies, services, and equipment.
  • Analyzes and plans for staffing, capital equipment/improvement, supplies and service requirements.
  • Directs personnel matters such as payroll actions, classification, recruiting, new hire actions, interviewing and selecting new staff, employee grievances, or other applicable issues.
  • Coordinates internal and external audits, and prepares audit work papers.
  • Keeps informed of, interprets and applies pertinent rules, regulations, policies and procedures set forth by university or other governing agency; informs affected staff as changes occur.
  • Develops and implements procedures for daily operations of assigned functions according to established policies; prepares and updates internal manuals.
  • Represents work unit at meetings for conferences and serves as liaison for unit concerning requests or complaints.
  • Develops long-range strategic plan for work unit and coordinates communication of objectives to achieve goals.
  • Provides technical and professional direction to work unit as required.
  • Oversees space utilization, building repair and maintenance; coordinates renovation/remodeling projects.
  • Controls personnel and department records and inventory functions.

How to Apply

To apply, please visit the Careers at Arizona State University Website.

Knowledge, Skills and Abilities:

  • Knowledge of supervision practices and techniques.
  • Knowledge of management principles and practices.
  • Knowledge of accounting and budgeting practices and principles.
  • Knowledge of state and federal laws pertaining to budgeting and accounting practices.
  • Skill in coordinating activities and establishing priorities.
  • Skill in both verbal and written and communication.

Working Environment:

  • This position is a member of the UIA Central Team employed through Arizona State University and required to be located in Arizona.
  • Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, walking. 
  • Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. 
  • Ability to clearly communicate verbally in English, read, write, see and hear to perform essential duties. 
  • Review of completed tasks; provides and reviews assigned work activities to team members for quality and achievement of set goals.
  • May require infrequent domestic travel.

Minimum Qualifications:

Bachelor’s degree in Business Administration, Public Administration, Finance, Accounting or closely related field AND five (5) years experience in financial operations, which  includes one year of supervisory experience; OR, any equivalent combination of education and/or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications:

  • Knowledge of management principles and practices. 
  • Knowledge of accounting and budgeting practices and principles, including government accounting principles for college and university external financial reporting. 
  • Knowledge of management and supervisory principles, practices, and techniques. 
  • Knowledge of state and federal laws pertaining to budgeting and accounting practices. 
  • Experience in preparing and analyzing complex numerical computations and comprehensive reports. 
  • Skill in effectively managing and supervising assigned staff and providing leadership. 
  • Skill in coordinating activities and establishing priorities.
  • Experience in managing multiple projects simultaneously.
  • Skill in establishing and maintaining effective working relationships among diverse groups of people including internal and external constituents.
  • Evidence of effective verbal and written communication skills.
  • Skill in computer applications and technology. 
  • Ability to prepare and analyze complex financial models and forecasts. 
  • Ability to effectively coordinate, guide work of others, meeting deadlines, collaborating and working in a team environment. 
  • Experience in working autonomously, setting own goals and objectives to fulfill program priorities.
  • Ability to prepare business models, pro forma financial statements, and agreement scenarios to support financial decision-making.

Required Application Materials

  • Cover Letter and CV to be sent to the attention of University Innovation Alliance

Questions

  • Questions about the role can be addressed to Dr. Derrick Tillman-Kelly at Derrick@theUIA.org

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