Executive Assistant to the CEO and Board Coordinator

Position Overview:

As the UIA CEO and Board Coordinator, you will play a pivotal role in providing high-level administrative support to the CEO and Board to support organizational goals. This dynamic position requires a proactive and detail-oriented individual who can seamlessly manage multiple responsibilities.

Essential Duties:

• Provide comprehensive administrative support to the CEO, including managing calendars, scheduling meetings, and handling correspondence.
• Coordinate travel arrangements, itineraries, and accommodations for the CEO.
• Serve as a primary point of contact for internal and external stakeholders, managing inquiries and requests with professionalism and discretion.
• Draft and proofread emails, memos, reports, and other documents as needed.
• Organize and prepare materials for meetings, including agendas, presentations, and supporting documents.
• Attend meetings, record minutes, and follow up on action items to ensure timely completion.
• Assist in the planning and execution of special projects, events, and initiatives as directed by the CEO and Chief of Staff.
• Coordinate logistics and provide support for board meetings, retreats, and other organizational gatherings.

Desired Qualifications:

• Evidence of a Bachelor's degree in business administration, nonprofit management, communications, or related field.
• Three years of experience in executive support, fundraising, or nonprofit administration AND four (4) years of directly related administrative experience; OR, Eight (8) years of directly related administrative experience: OR, Any equivalent combination of experience and/or education from which comparable knowledge, skills and abilities have been achieved.
• Evidence of organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Evidence of effective communication skills, with attention to detail and accuracy.
• Experience in Google Workspace, Microsoft Office Suite, and experience with CRM software preferred.
• Experience in working independently and collaboratively in a fast-paced environment.
• Commitment to the organization's mission and values, with a passion for making a difference in higher education.

Grant Funded Position:

This is a grant-funded, part-time position. Continuation is contingent on future grant funding.

Salary Range:

$21.11 - $33.65 per hour; DOE

To apply, please visit ASU Jobs.